Table of Contents
Purpose
This site was put together to communicate details about condominium association activities. It serves as a memory-bank and collaboration tool simply to make our chores easier. It cannot replace the association by-laws or any agreements that run with the land.
Condominium Documents
Common Property
Sign
Sign contains three painted areas:
- Background
- stain (Minwax special walnut 224) [for 2011: need more]
- Lettering (outdoor enamel paint)
- gold paint for lettering (Plasti-kote Fast dry enamel - Brass))
- Picture
- Hunter Green for leaves (Krylon Hobby and Craft Enamel SCB-019)
- Dark Brown for branches (mix light brown and black)
- Rose color for flowers (Plasti-kote Fast dry enamel - B39)
Paint is at 2111 Tibbits
Garden
The garden contains a mix of annual and perennial plants. Annuals are selected and planted every summer. Plants should be positioned so as not to block the sign.
Sprinkler System
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A sprinkler system is located near the sign at the entrance to Orchard Place. Its primary purpose is to water the plants and flowers near the sign. It also waters the grass there.
The system is laid out as follows. The sprinkler control (Rain Bird ESP-4) sits below the electric meter. Water is supplied to it through the water meter, which sits below grade in a protective box. The water supply valve sits nearby and requires a special tool (called a water valve key) to open and close it. To adhere to city code a backflow-preventer (Febco Model 825Y) keeps pooled water from being accidentally sucked back into the water supply.
Annual maintenance is required to prevent water from freezing in the lines and damaging the system.
Meter is attached to 799 Brookside, Act#517127-117631
Each fall the sprinkler system is de-activated
- water is shut off (call the city to do this 734.794.6333)
- water meter is removed
- sprinkler lines are blown out
Each spring the system is re-activated
- water is turned on (call the city to do this 734.794.6333)
- water meter is reconnected
A sprinkler company handles these two jobs.
Titan Sprinkler, 1987 Sundance Ridge, Howell, MI 48843 Office: 517-540-1851 Fax: 517-947-6170 Cellular: 517-294-2131
Though Titan has a water valve key, our installation requires a longer one, which the city has. Titan (Tim) has called the city to turn on the water on for us in the past. In 2010 this delayed us by more than a month so we should call the city to turn on the water in the future.
WAIT(spring): address difficult to close spigot
Mailboxes
Drainage Bowls
The drainage bowls detain storm water so that flow to adjoining properties does not exceed the pre-development runoff. This was required of all new real estate developments as a result of the U.S. Clean Water Act of 1977.
Our drainage bowls are found in two areas: north-east of Pontiac Trail & Brookside and south-west of Tibbits Ct and Brookside.
Some maintenance is required to keep the drains working because silt is transported there with each rain.
SW of Tibbits Ct & Brookside
NE of Pontiac Tr & Brookside
Tent
NA(home): post model, description, picture, and storage location for tent
Liability Insurance Policy
George J. Pomey Jr., State Farm, 2460 E. Stadium Blvd., Ann Arbor, MI 48104, Phone (734) 973-2044
Policy ID: 92-CF-2515-1
File affidavit of no employees to get refund of workman's comp.
Sewage backup coverage?
Additional Information
Responsibilities
| Date | Event | Note | Status |
|---|---|---|---|
| January | Snow Plowing - pay second 1/2 | ||
| January | Workmen's Compensation Insurance - send in form for refund | ||
| January | Dues - send winter bill | due February | |
| March | Property insurance - pay | ||
| March | Workmen's Compensation Insurance - pay | ||
| March | Federal Income Tax - file | ||
| April | Lawn Cutting - sign contract | ||
| April | Beautification Day - set date and send out notice | ||
| April | Beautification Day - gather committee | ||
| May | Audit(Uncertified review) - arrange for previous year | ||
| May | Sprinkler System - enable | ||
| May | Beautification Day - send reminder | ||
| June | Beautification Day - hold | ||
| July | Dues - send summer bill | due August | |
| August | Board meeting - hold | pre-membrship mtg. isssues | |
| August | Budget - draft for next fiscal year | ||
| September | State Corporation Filing | due Oct. 1 | |
| September | Membership List - prepare | ||
| September | Annual Meeting - send notice | 10-60 days before mtg. | |
| October | Annual Meeting - prepare member packet | ||
| October | Annual Meeting - hold | ||
| October | Annual Meeting - mail minutes | ||
| October | Sprinkler System - winterize | ||
| October | Snow Plowing - sign contract, pay 1/2 | ||
| November | Board meeting - hold | post-membrship mtg. isssues | |
| November | Budget - approve for next fiscal year |
Non-profit Corporation Filing
Federal Tax Filing
Our tax year coincides with the calendar year
Lawn Cutting
General common areas and drainage bowls
Pricing: Seasonal contract
Areas
- Drainage Bowls
- Sections near entrance:
- North and South sides of Brookside
- Strip along Pontiac Trail
Vendor History
| Year | Vendor | Approx. Cost |
|---|---|---|
| 2010 | Green Vision | $1890 |
| 2009 | Green Vision | $1890 |
| 2008 | ||
| 2007 | Garret | $3,732 |
| 2006 | Garret | $4,062 |
Snow Plowing
Sidewalks in front of general common areas as well as along Pontiac Trail.
Pricing Strategy: Seasonal, fixed price up to x number of pushes
Vendor History
| Year | Vendor | Approx. Cost |
|---|---|---|
| 2010-2011 | ||
| 2009-2010 | Green Vision |
Sidewalk De-icing
Particularly on non-snow days, The sidewalk on the south side of Brookside near Pontiac Trail get very slippery.
There is a great deal of foot traffic there in the morning so we are considering installing a bin with a salt/sand mixture and a scoop.
Budget
- snow plowing
- lawn mowing
- insurance
- property (includes liability) - common areas
- workman's compensation
- Beautification Day
- refreshments
- plants and mulch
- sprinkler maintenance
Annual Meeting
Notice
include purpose, place, and time
Common Issues
